County Employer Group office Safety Inspection Checklist

Slips,Trips and Falls

Slips,Trips and Falls

1. Are floors clean of litter and/or spilled liquid?

Yes No DNA

2. Are floor surfaces chipped and uneven, or does carpeting show worn spots or holes?

Yes No DNA

3. Are aisles and walkways free of boxes, wastebaskets, chairs, and other obstacles that impede traffic?

Yes No DNA

4. Do employees understand they are not allowed to stand on chairs, desks, boxes, drawers, or other improvised ladders?

Yes No DNA

5. Are stairs free of litter, boxes, scraps, and spills?

Yes No DNA

6. Do stairways have handrails?

Yes No DNA

7. Are stair handrails, treads, and risers in good condition and stairs well lighted?

Yes No DNA

8. Are steps, sidewalks, and walk areas clean of snow and ice?

Yes No DNA

9. Are changes of elevation or direction marked or easily recognized?

Yes No DNA

10. Are floors dry and free of slip hazards?

Yes No DNA

11. Are floors and walkways free of trip hazards?

Yes No DNA

Electrical Safety

Electrical Safety

1. Are electric and telephone cords placed where they might trip others?

Yes No DNA

2. Do electrical cords look frayed? Are they draped over hot pipes, bent around hooks or sharp edges, or are they being stepped on?

Yes No DNA

3. Are poorly made or flimsy extension cords in use? (check for tape around cord that could be covering cracks in cord jacket, and exposed wires on cord and plug)

Yes No DNA

4. Are all appliances/office equipment and extension cords connected with three-pronged plugs? (check for ground plugs that may have been broken off)

Yes No DNA

5. Do coffee pots, microwaves, or other appliances carry an Underwriters Laboratory (UL) listing for electrical safety?

Yes No DNA

6. Are switches, outlets, etc. provided with tight-fitting covers or plates? (damaged/cracked faceplates should be replaced)

Yes No DNA

7. Are all electrical panels/cabinets secured and accessible to only authorized employees?

Yes No DNA

8. Is there at least 3 feet of unobstructed space in front of all electrical panels/cabinets? (nothing should be stored below or in front of these cabinets)

Yes No DNA

9. Are single use extension cords and are multiple outlet units (power strips) plugged directly into a wall unit?

Yes No DNA

10. Are cords adequately covered or are guards provided across an isle or other passageway?

Yes No DNA

11. Do all space heaters have a working tip over switch (automatic shutoff)?

Yes No DNA

12. Are combustibles kept 3 feet from the sides and tops of all heat sources?

Yes No DNA

13. Are space heaters on the floor?

Yes No DNA

14. Are space heaters plugged directly into a wall outlet or power strip?

Yes No DNA

15. Do the multiple outlets (power strips) have a circuit breaker?

Yes No DNA

Office Equipment

Office Equipment

1. Are any desk drawers or file drawers left open and could cause a hazard?

Yes No DNA

2. Are files, lockers, cabinets, and bookcases sitting level and secure to prevent tipping?

Yes No DNA

3. Are files cabinets top-heavy, with empty drawers at the bottom and full drawers on top?

Yes No DNA

4. Are an excessive amount of boxes, papers, and books stored on top of files, storage cabinets, or windowsills?

Yes No DNA

5. Are overhead vents and lighting fixtures damaged or hanging loose?

Yes No DNA

Fire Protection/Prevention/Exits

Fire Protection/Prevention/Exits

1. Is the local fire department familiar with the layout of your facility and have they toured the site to become familiar with the operations and potential hazards in the event of a fire? If yes, when was the last time the fire department toured your facility?

Yes No DNA

2. Are fire/emergency exits clearly marked and free of obstructions?

Yes No DNA

3. Are exit lights or signs present and in proper working condition?

Yes No DNA

4. Are emergency escape plans posted?

Yes No DNA

5. Are emergency exits, including aisles/hallways free of obstructions?

Yes No DNA

6. Are fire extinguisher locations marked (usually at ceiling height on the wall) so they are visible from a distance?

Yes No DNA

7. Is the needle on the fire extinguishers in the green zone indicating charged/ready?

Yes No DNA

8. Do all employees know the location of exits, alarms, and extinguishers?

Yes No DNA

9. Are emergency numbers posted for police, fire department, and ambulance?

Yes No DNA

10. Are fire drills conducted frequently (at least semi-annually)? Last date drill conducted:

Yes No DNA

11. Are sprinklers and fire detectors clean and in good working order?

Yes No DNA

12. Are doors to enclosed stairwells kept closed at all times?

Yes No DNA

13. Are employees trained on proper evacuation procedures in the event of an emergency?

Yes No DNA

14. Is there at least 18 inches of clearance below any automatic sprinkler heads?

Yes No DNA

15. Are there an adequate number (one every 50 feet) and type of portable fire extinguishers?

Yes No DNA

16. Are the fire extinguishers mounted in well-marked accessible locations?

Yes No DNA

17. Are all portable fire extinguishers inspected and recharged annually and are the inspection tags up to date and located on the fire extinguisher?

Yes No DNA

18. Are doors, aisles, and stairways that could be confused as exits marked with signs such as NOT AN EXIT?

Yes No DNA

19. Are exits properly maintained and free of snow and ice obstructions (winter only)?

Yes No DNA

Medical Services and First Aid

Medical Services and First Aid

1. Do you have trained emergency responders on staff? If yes, please specify their names

Yes No DNA

2. Are first aid kits accessible and are they stocked with appropriate supplies?

Yes No DNA

3. Is there a procedure to periodically survey and replace the items in the first aid kits? If yes, how often are the first aid kits checked? Who is responsible for checking the first aid kits

Yes No DNA

4. Do you have emergency eyewash products for exposure to acids, caustics, corrosives, etc.?

Yes No DNA

General Work Environment

General Work Environment

1. Are restrooms clean and toilets and washing facilities sanitary?

Yes No DNA

2. Are all work areas adequately illuminated?

Yes No DNA

3. Are all work surfaces clean, dry, and free of obvious defects?

Yes No DNA

4. Are portable step stools/ladders available to get items down from high surfaces?

Yes No DNA

5. Are portable carts available to transport heavy journals/items?

Yes No DNA

6. Are pits and floor openings covered or guarded by standard guard rails?

Yes No DNA

7. Are employees required to wear safety orange or other safety colored vests/clothing whenever necessary during various county projects?

Yes No DNA

Stairs and Stairways

Stairs and Stairways

1. Are standard handrails installecl on all stairs having four or more risers?

Yes No DNA

2. Do open stairways have handrails and are they adequately braced?

Yes No DNA

3. Are all stairways at least 22 inches wide and have at least a 6'6 vertical clearance?

Yes No DNA

4. Are step risers in good condition?

Yes No DNA

5. Are steps designed or provided with a slip-resistant surface?

Yes No DNA

6. Are adequate barriers & warnings provided where stairwells exit directly into office traffic?

Yes No DNA

7. Are stairways clear and free of any objects? (ex: boxes, coolers, water jugs, etc...)

Yes No DNA

8. Are floor tiles and all carpeting in good condition?

Yes No DNA

9. Are step risers uniform from top to bottom with no riser spacing greater than 7.5 inches?

Yes No DNA

County Details

County Name^*

Department^*

Date^*

Name of Inspector/Inspectors^*

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First Name⁺ Last Name⁺ Date⁺ Is Signed⁺ Add Item

Management Review^*

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